Deprixa Plus — Shipments · Step-by-Step: Creating a Shipment
Shipments are created through a 4-step wizard. Click + New Shipment to begin. The "Ship Now" button from the public rate calculator also lands on this wizard with pre-filled data.
· 1
Step 1: Sender and Receiver
Enter contact and address details for both the sender (origin) and receiver (destination).
| Field | Description | Notes |
|---|---|---|
| Name | Full name of sender/receiver | Required |
| Company | Business name | Optional |
| Phone | Phone number with country code selector | Required; country code auto-selects based on selected country |
| Email address | Used for tracking notifications | |
| Country | Country selection | Cascading: selecting a country loads its states |
| State | State or province | Cascading: selecting a state loads its cities |
| City | City | Cascading: populates after state selection |
| Address | Street address | Google Places autocomplete enabled if configured |
| Postal Code | ZIP or postal code | Optional depending on country |
Tip: Start typing a customer name in the search field to look up existing customers in the CRM. Selecting one auto-fills all address fields, saving time on repeat shipments.
· 2
Step 2: Packages
Describe the physical package(s) being shipped. Multiple packages can be added to a single shipment.
| Field | Description |
|---|---|
| Weight | Package weight in the configured unit (kg or lb) |
| Length | Package length (L dimension) |
| Width | Package width (W dimension) |
| Height | Package height (H dimension) |
| Declared Value | Monetary value for insurance and customs |
| Content Description | What is inside the package (e.g., "Electronics", "Documents") |
| Pieces Count | Number of individual items in this package |
Click Add Another Package to add multiple packages to the same shipment. Each package gets its own weight and dimension entry.
· 3
Step 3: Service and Rate
The system auto-calculates shipping rates based on your configured Rate Cards and Zones. Available service options are displayed sorted by price.
The rate breakdown shows each component:
- Base charge
- Weight charge (per kg/lb over the base threshold)
- Fuel surcharge
- Insurance (based on declared value)
- Tax
- Handling fees
Select the desired service and rate option to proceed.
· 4
Step 4: Review and Create
A summary of all entered details: sender, receiver, package specs, selected service, and calculated rate. Review everything before confirming.
| Field | Description |
|---|---|
| Payment Status | Select: Unpaid, Pending, or Paid |
| Payment Method | Select: Manual, Stripe, or PayPal (if configured) |
| Attachment | Optional photo or payment proof file upload |
Click Create Shipment to finalize. The system assigns a tracking number, sets the status to "pending," and makes the label available for immediate printing.